So, what do you need to consider?
- Contracts of employment
- Employment law
- Managing expectations
There are many apprenticeships scheme providers who will support businesses with the provision of training – these ensure you have the apprentice attending relevant training and will achieve a registered qualification. So, having that part sorted – what do you need to do in the work place?
Contracts of employment
All employees should have a contract of employment and apprentices will require a specific apprentice contract. This will state all the terms of employment as well as your expectations of them during their training course.
The apprenticeship contract is generally a temporary contract – the time depending on the course provided and the qualification being achieved.
The current minimum wage rate in the UK for an apprentice is £3.70 per hour (2018), increasing to £3.90 (April 2019), this is the legal minimum. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year. Apprentices must be paid at least the minimum wage rate for their age if they are an apprentice aged 19 or over and have completed their first year.
However, you will need to consider if you are paying them correctly to avoid failing to meet the minimum wage requirements?
- Any overtime will need to be paid
- Travel time to a different place of work will need to be covered i.e. If you are a mobile business such a videographer or care-worker.
Employment law regarding Young Persons (Under 18)
Making sure you avoid infringement of employment law is vital. One set of regulations that is quite different for young people is the Working Time Directive:
- Young people must not work for more than eight hours a day and 40 hours each week.
- Generally, night working is not allowed for young people.
- Legally require rest breaks and rest periods must be granted.
With regards to health and safety a risk assessment will be required to decide whether additional steps need to be taken to control the risks to young people and regulations specifically state that you must not employ a young person for certain types of hazardous work.
Having just taken on your apprentice – this person who has recently left school and has very limited work experience – how do you progress to a good working relationship with valued member of staff who can be trusted and relied upon?
Firstly – be prepared for their first days and make a plan for their induction period. Who will they work with, report to, what do they need to do, follow. Make a good first impression with your new staff and you will reap benefits.
Make sure they know exactly what you need them to do and how you want them to do it.
The key is having regular catch-up meetings and reviewing your apprentices’ progress throughout their employment. Providing regular feedback is imperative. Generation Zers (under 22-year olds) have grown up in a world with constant feedback, star charts and reports. For them to know what you expect and having feedback is fundamental to forming a good working relationship.
Employers have to invest a lot of time and money in apprenticeship programmes, the good news is – when done correctly it will provide a positive impact.
Having apprentices is a great way to grow your team while keeping staff costs down and the training providers help you with the entire process this includes recruiting an apprentice, customising a training programme and accessing funding.
Also, it’s a great way to provide your team new skills and energy at the same time as giving a young person a career opportunity.
Please get in touch if you have any questions regarding managing young people in the workplace.